Last modified 17 January 2024

Data Protection in Portugal

Data protection officers in Portugal

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Law

Data protection laws in Portugal

EU regulation

The General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR) is a European Union law which entered into force in 2016 and, following a two-year transition period, became directly applicable law in all Member States of the European Union on May 25, 2018, without requiring implementation by the EU Member States through national law.

A Regulation (unlike the Directive which it replaced) is directly applicable and has consistent effect in all Member States. However, there remain more than 50 areas covered by GDPR where Member States are permitted to legislate differently in their own domestic data protection laws, and there continues to be room for different interpretation and enforcement practices among the Member States.

Territorial Scope

Primarily, the application of the GDPR turns on whether an organization is established in the EU. An 'establishment' may take a wide variety of forms, and is not necessarily a legal entity registered in an EU Member State.

However, the GDPR also has extra-territorial effect. An organization that it is not established within the EU will still be subject to the GDPR if it processes personal data of data subjects who are in the Union where the processing activities are related "to the offering of goods or services" (Article 3(2)(a)) (no payment is required) to such data subjects in the EU or "the monitoring of their behaviour" (Article 3(2)(b)) as far as their behaviour takes place within the EU.

Portugal regulation

Currently, processing of personal data in Portugal is governed by GDPR and Law no 58/2019 of 8 August, ensuring the execution of GDPR in Portugal. However, local supervisory authority (CNPD) issued the Decision 494/2019 deciding not to apply certain provisions of such law as they were considered in contradiction with GDPR:

article 2(1) and (2): scope of the Law;
article 20(1): duty of secrecy;
article 23: processing of personal data by public entities for different purposes;
article 28(3)(a): consent of employee in an employment context;
article 37(1)(a)(h)(k) and (2): misdemeanors and applicable sanctions;
article 38(1)(b) and (2): misdemeanors and applicable sanctions;
article 39(1) and (3): misdemeanors and applicable sanctions;
article 61(2): connection between the expiry of consent and termination of the agreement (for existing agreements);
article 62(2): revocation of provisions requiring prior authorization or notification to CNPD with effect from the date of entry into force of the GDPR.

Furthermore, Law no 59/2019 of 8 August contains provisions related with personal data processing for purposes of prevention, detection, investigation and repression of criminal offenses and for purposes of execution of criminal sanctions, transposing EU Directive 2016/680 of the European Parliament and the Council of 27, April, 2016.

Relevant data protection provisions in the context of electronic communications may also be found in Law 41/2004, of 18 August (Law on the processing of personal data and the protection of privacy in the electronic communications, as amended by Law 46/2012, of 29 August and enacted pursuant to Directive 2002/58/EC) (with subsequent amendments arising from Article 2 of Directive 2009/136/EC).

Related resources

Definitions

Definitions in Portugal

Personal data is defined as "any information relating to an identified or identifiable natural person" (Article 4). A low bar is set for "identifiable" – if the natural person can be identified using “all means reasonably likely to be used” (Recital 26) the information is personal data. A name is not necessary either – any identifier will do, such as an identification number, phone number, location data or other factors which may identify that natural person.

Online identifiers are expressly called out in Recital 30, with IP addresses, cookies and RFID tags all listed as examples.

The GDPR creates more restrictive rules for the processing of special categories (Article 9) of personal data (including data relating to race, religion, sexual life, data pertaining to health, genetics and biometrics) and personal data relating to criminal convictions and offences (Article 10).

The GDPR is concerned with the processing of personal data. Processing has an extremely wide meaning, and includes any set of operations performed on data, including the mere storage, hosting, consultation or deletion of the data.

Personal data may be processed by either a controller or a processor. The controller is the decision maker, the person who "alone or jointly with others, determines the purposes and means of the processing of personal data" (Article 4). The processor "processes personal data on behalf of the controller", acting on the instructions of the controller. In contrast to the previous law, the GDPR imposes direct obligations on both the controller and the processor, although fewer obligations are imposed on the processor.

The "data subject" is a living, natural person whose personal data are processed by either a controller or a processor.

Authority

National data protection authority in Portugal

EU regulation

Enforcement of the GDPR is the prerogative of data protection regulators, known as supervisory authorities (for example, the Cnil in France or the ICO in the UK). The European Data Protection Board (the replacement for the so-called Article 29 Working Party) is comprised of delegates from the supervisory authorities, and monitors the application of the GDPR across the EU, issuing guidelines to encourage consistent interpretation of the Regulation.

The GDPR creates the concept of lead supervisory authority. Where there is cross-border processing of personal data (ie, processing taking place in establishments of a controller or processor in multiple Member States, or taking place in a single establishment of a controller or processor but affecting data subjects in multiple Member States), then the starting point for enforcement is that controllers and processors are regulated by and answer to the supervisory authority for their main or single establishment, the so-called lead supervisory authority (Article 56(1)).

However, the lead supervisory authority is required to cooperate with all other concerned authorities, and a supervisory authority in another Member State may enforce where infringements occur on its territory or substantially affect data subjects only in its territory (Article 56(2)).

The concept of lead supervisory authority is therefore of somewhat limited help to multinationals.

Portugal regulation

Comissão Nacional de Proteção de Dados (‘National Commission for the Protection of Data’. also known as ‘CNPD’).

Av. D. Carlos I, 134 - 1.º

1200-651 Lisboa

T +351 21 392 84 00

F +351 21 397 68 32

[email protected]

www.cnpd.pt

Registration

Registration in Portugal

EU regulation

There are no EU-wide systems of registration or notification and Recital 89 of the GDPR seeks to prohibit indiscriminate general notification obligations. However, Member States may impose notification obligations for specific activities (eg, processing of personal data relating to criminal convictions and offences). The requirement to consult the supervisory authority in certain cases following a data protection impact assessment (Article 36) constitutes a notification requirement. In addition, each controller or processor must communicate the details of its data protection officer (where it is required to appoint one) to its supervisory authority (Article 37(7)).

In many ways, external accountability to supervisory authorities via registration or notification is superseded in the GDPR by rigorous demands for internal accountability. In particular, controllers and processors are required to complete and maintain comprehensive records of their data processing activities (Article 30), which must contain specific details about personal data processing carried out within an organization and must be provided to supervisory authorities on request. This is a sizeable operational undertaking.

Portugal regulation

Under the prior Personal Data Protection Law data controllers who processed personal data should notify such activity to the supervisory authority (CNPD), unless a specific exemption applies. However, such obligations are, as general rule, no longer applicable.

Under Law no 58/2019 of 8 August, the implementation of video surveillance systems with sound recording is not allowed except in cases where the monitored premises are closed or there is prior authorization from the supervisory authority.

Data protection officers

Data protection officers in Portugal

EU regulation

Each controller or processor is required to appoint a data protection officer if it satisfies one or more of the following tests:

It is a public authority
Its core activities consist of processing operations which, by virtue of their nature, scope or purposes, require regular and systemic monitoring of data subjects on a large scale
Its core activities consist of processing sensitive personal data on a large scale

Groups of undertakings are permitted to appoint a single data protection officer with responsibility for multiple legal entities (Article 37(2)), provided that the data protection officer is easily accessible from each establishment (meaning that larger corporate groups may find it difficult in practice to operate with a single data protection officer).

DPOs must have expert knowledge (Article 37(5)) of data protection law and practices, though it is possible to outsource the DPO role to a service provider (Article 37(6)).

Controllers and processors are required to ensure that the DPO is involved "properly and in a timely manner in all issues which relate to the protection of personal data" (Article 38(1)), and the DPO must directly report to the highest management level, must not be told what to do in the exercise of his or her tasks and must not be dismissed or penalized for performing those tasks (Article 38(3)).

The specific tasks of the DPO, set out in GDPR, include (Article 39):

To inform and advise on compliance with GDPR and other Union and Member State data protection laws
To monitor compliance with the law and with the internal policies of the organization including assigning responsibilities, awareness raising and training staff
To advise and monitor data protection impact assessments where requested
To cooperate and act as point of contact with the supervisory authority

This is a good example of an area of the GDPR where Member State gold plating laws are likely. For example, German domestic law has set the bar for the appointment of DPOs considerably lower than that set out in the GDPR.

Portugal regulation

In accordance with Law no 58/2019 of 8 August, the appointment of a Data Protection Officer (DPO) shall follow the requirements provided in article 37 (5) of GDPR. No professional certification is required and the DPO is bound by professional secrecy. In addition to the functions described in GDPR, DPO’s shall ensure the conduction of audits, inform the users of the importance of data breaches detection and ensure the relation with the data subjects in relation to matters covered by GDPR and data protection national laws.

For the purposes of the mandatory notification of the data protection officer to the supervisory authority, in the context of Article 37 (7) of the GDPR, the supervisory authority established the applicable procedure for notification. A specific form made available by the supervisory authority on its website should be completed and submitted online (the form is available here).

Collection and processing

Collection and processing in Portugal

EU regulation

Data Protection Principles

Controllers are responsible for compliance with a set of core principles which apply to all processing of personal data. Under these principles, personal data must be (Article 5):

Processed lawfully, fairly and in a transparent manner (lawfulness, fairness and transparency principle)
Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (purpose limitation principle)
Adequate, relevant and limited to what is necessary in relation to the purpose(s) (data minimization principle)
Accurate and where necessary kept up-to-date (accuracy principle)
Kept in a form which permits identification of data subjects for no longer than is necessary for the purpose(s) for which the data are processed (storage limitation principle)
Processed in a manner that ensures appropriate security of the personal data, using appropriate technical and organizational measures (integrity and confidentiality principle)

The controller is responsible for and must be able to demonstrate compliance with the above principles (accountability principle). Accountability is a core theme of the GDPR. Organizations must not only comply with the GDPR but also be able to demonstrate compliance perhaps years after a particular decision relating to processing personal data was taken. Record keeping, audit and appropriate governance will all form a key role in achieving accountability.

Legal Basis under Article 6

In addition, in order to satisfy the lawfulness principle, each use of personal data must be justified by reference to an appropriate basis for processing. The legal bases (also known lawful bases or lawful grounds) under which personal data may be processed are (Article 6(1)):

With the consent of the data subject (where consent must be "freely given, specific, informed and unambiguous," and must be capable of being withdrawn at any time)
Where necessary for the performance of a contract to which the data subject is party, or to take steps at the request of the data subject prior to entering into a contract
Where necessary to comply with a legal obligation (of the EU) to which the controller is subject
Where necessary to protect the vital interests of the data subject or another person (generally recognized as being limited to 'life or death' scenarios, such as medical emergencies)
Where necessary for the performance of a task carried out in the public interest, or in the exercise of official authority vested in the controller
Where necessary for the purposes of the legitimate interests of the controller or a third party (which is subject to a balancing test, in which the interests of the controller must not override the interests or fundamental rights and freedoms of the data subject. Note also that this basis cannot be relied upon by a public authority in the performance of its tasks)

Special Category Data

Processing of special category data is prohibited (Article 9), except where one of the following exemptions applies (which, in effect, operate as secondary bases which must be established for the lawful processing of special category data, in addition to an Article 6 basis):

With the explicit consent of the data subject
Where necessary for the purposes of carrying out obligations and exercising rights under employment, social security and social protection law or a collective agreement
Where necessary to protect the vital interests of the data subject or another natural person who is physically or legally incapable of giving consent
In limited circumstances by certain not-for-profit bodies
Where processing relates to the personal data which are manifestly made public by the data subject
Where processing is necessary for the establishment, exercise or defense of legal claims or where courts are acting in their legal capacity
Where necessary for reasons of substantial public interest on the basis of Union or Member State law, proportionate to the aim pursued and with appropriate safeguards
Where necessary for preventative or occupational medicine, for assessing the working capacity of the employee, medical diagnosis, provision of health or social care or treatment of the management of health or social care systems and services
Where necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of health care and of medical products and devices
Where necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with restrictions set out in Article 89(1)

Member States are permitted to introduce domestic laws including further conditions and limitations for processing with regard to processing genetic data, biometric data and health data.

Criminal Convictions and Offences data

Processing of personal data relating to criminal convictions and offences is prohibited unless carried out under the control of an official public authority, or specifically authorized by Member State domestic law (Article 10).

Processing for a Secondary Purpose

Increasingly, organizations wish to re-purpose personal data – ie, use data collected for one purpose for a new purpose which was not disclosed to the data subject at the time the data were first collected. This is potentially in conflict with the core principle of purpose limitation; to ensure that the rights of data subjects are protected. The GDPR sets out a series of factors that the controller must consider to ascertain whether the new process is compatible with the purposes for which the personal data were initially collected (Article 6(4)). These include:

Any link between the original purpose and the new purpose
The context in which the data have been collected
The nature of the personal data, in particular whether special categories of data or data relating to criminal convictions are processed (with the inference being that if they are it will be much harder to form the view that a new purpose is compatible)
The possible consequences of the new processing for the data subjects
The existence of appropriate safeguards, which may include encryption or pseudonymization

If the controller concludes that the new purpose is incompatible with the original purpose, then the only bases to justify the new purpose are consent or a legal obligation (more specifically an EU or Member State law which constitutes a necessary and proportionate measure in a democratic society).

Transparency (Privacy Notices)

The GDPR places considerable emphasis on transparency, ie, the right for a data subject to understand how and why his or her data are used, and what other rights are available to data subjects to control processing. The presentation of granular, yet easily accessible, privacy notices should, therefore, be seen as a cornerstone of GDPR compliance.

Various information must be provided by controllers to data subjects in a concise, transparent and easily accessible form, using clear and plain language (Article 12(1)).

The following information must be provided (Article 13) at the time the data are obtained:

The identity and contact details of the controller
The data protection officer's contact details (if there is one)
Both the purpose for which data will be processed and the legal basis for processing, including, if relevant, the legitimate interests for processing
The recipients or categories of recipients of the personal data
Details of international transfers
The period for which personal data will be stored or, if that is not possible, the criteria used to determine this
The existence of rights of the data subject including the right to access, rectify, require erasure, restrict processing, object to processing and data portability
Where applicable, the right to withdraw consent, and the right to complain to supervisory authorities
The consequences of failing to provide data necessary to enter into a contract
The existence of any automated decision making and profiling and the consequences for the data subject
In addition, where a controller wishes to process existing data for a new purpose, they must inform data subjects of that further processing, providing the above information

Somewhat different requirements apply (Article 14) where information has not been obtained from the data subject.

Rights of the Data Subject

Data subjects enjoy a range of rights to control the processing of their personal data, some of which are very broadly applicable, while others only apply in quite limited circumstances. Controllers must provide information on action taken in response to requests within one calendar month as a default, with a limited right for the controller to extend this period thereby a further two months where the request is onerous.

Right of access (Article 15)

A data subject is entitled to request access to and obtain a copy of his or her personal data, together with prescribed information about the how the data have been used by the controller.

Right to rectify (Article 16)

Data subjects may require inaccurate or incomplete personal data to be corrected or completed without undue delay.

Right to erasure ('right to be forgotten') (Article 17)

Data subjects may request erasure of their personal data. The forerunner of this right made headlines in 2014 when Europe’s highest court ruled against Google (Judgment of the CJEU in Case C-131/12), in effect requiring Google to remove search results relating to historic proceedings against a Spanish national for an unpaid debt on the basis that Google as a data controller of the search results had no legal basis to process that information.

The right is not absolute; it only arises in quite a narrow set of circumstances, notably where the controller no longer needs the data for the purposes for which they were collected or otherwise lawfully processed, or as a corollary of the successful exercise of the objection right, or of the withdrawal of consent.

Right to restriction of processing (Article 18)

Data subjects enjoy a right to restrict processing of their personal data in defined circumstances. These include where the accuracy of the data is contested; where the processing is unlawful; where the data are no longer needed save for legal claims of the data subject, or where the legitimate grounds for processing by the controller are contested.

Right to data portability (Article 20)

Where the processing of personal data is justified either on the basis that the data subject has given his or her consent to processing or where processing is necessary for the performance of a contract, then the data subject has the right to receive or have transmitted to another controller all personal data concerning him or her in a structured, commonly used and machine-readable format (eg, commonly used file formats recognized by mainstream software applications, such as .xsl).

Right to object (Article 21)

Data subjects have the right to object to processing on the legal basis of the legitimate interests of the data controller or where processing is in the public interest. Controllers will then have to suspend processing of the data until such time as they demonstrate “compelling legitimate grounds” for processing which override the rights of the data subject.

In addition, data subjects enjoy an unconditional right to object to the processing of personal data for direct marketing purposes at any time.

The right not to be subject to automated decision taking, including profiling (Article 22)

Automated decision making (including profiling) "which produces legal effects concerning [the data subject] … or similarly significantly affects him or her" is only permitted where:

Necessary for entering into or performing a contract
Authorized by EU or Member State law
The data subject has given their explicit (ie, opt-in) consent

Further, where significant automated decisions are taken on the basis of grounds (a) or (c), the data subject has the right to obtain human intervention, to contest the decision, and to express his or her point of view.

Portugal regulation

Personal data may only be processed if any of the GDPR lawful bases apply.

Moreover, the data controller must provide the data subject with all the relevant processing information under the GDPR.

In accordance with Law no 58/2019 of 8 August, the processing of children’s personal data based on consent in the scope of the direct provision of information of society services is only allowed where children are 13 years of age or above. Below 13 years, legal representatives’ consent is required.

Regarding the processing of health and genetic data, such data may only be processed on a need to know basis. In the cases provided for by Article 9(2)(h) and (i) GDPR (ie, where the processing is necessary for the purposes of preventative or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care of treatment or the management of health or social care systems or for reasons of public interest in the area of public health), the processing must be carried out by or under the responsibility of a professional who is subject to the obligation of secrecy or by other person bound by a confidentiality obligation, and appropriate information security measures must be ensured. The access to health and genetic data is exclusively made through electronic means unless in case of technical impossibility or under express instructions contrary from the data subject, not being allowed the subsequent transfer or disclosure.

Without prejudice of specific laws and regulations stating the mandatory implementation of video surveillance systems, under Law no 58/2019 of 8 August, the same shall only be implemented for purposes of people and goods protection and for compliance with the legal requirements provided in Law no. 34/2013 of 16, may as well as in Law no 58/2019 of 8 August.

The Personal data retention period is provided by law or regulation or, in case there is no specific law or regulation, it will correspond to the period in which the personal data is needed in view of the purposes of processing. In case the personal data is needed for purposes of evidence of contractual obligations or of other nature, personal data shall only be retained until the limitation period of the respective rights has not elapsed.

Specific legal provisions apply in the scope of employment relationships, notably in relation to video surveillance systems and processing of biometric data.

As concerns data subjects' rights, these shall follow GDPR requirements, establishing Law no 58/2019 of 8 August that the right to data portability provided for in Article 20 of the GDPR only comprises the personal data provided by the respective data subjects and shall be provided, wherever possible, in an open format.

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Transfer

Transfer in Portugal

EU regulation

Transfers of personal data by a controller or a processor to third countries outside of the EU (and Norway, Liechtenstein and Iceland) are only permitted where the conditions laid down in the GDPR are met (Article 44).

The European Commission has the power to make an adequacy decision in respect of a third country, determining that it provides for an adequate level of data protection, and therefore personal data may be freely transferred to that country (Article 45(1)).

The European Commission has so far recognised Andorra, Argentina, Canada (commercial organisations), Faroe Islands, Guernsey, Israel, Isle of Man, Japan, Jersey, New Zealand, Republic of Korea, Switzerland, the United Kingdom under the GDPR and the LED, the United States (commercial organisations participating in the EU-US Data Privacy Framework) and Uruguay as providing adequate protection.

With the exception of the United Kingdom, these adequacy decisions do not cover data exchanges in the law enforcement sector which are governed by the Law Enforcement Directive (Article 36 of Directive (EU) 2016/680).

The Commission is required to periodically review the adequacy decisions adopted under the GDPR and its predecessor, Directive 95/46/EC, and to report its findings to the European Parliament and the Council. In line with this obligation, the Commission published its Report on the first periodic review of the adequacy decision for Japan on 4 April 2023. On 15 January 2024 the Commission published its Report on the first review of the functioning of the eleven adequacy decisions adopted pursuant to Directive 95/46/EC. On 9 October 2024, the Commission published its Report on the first review of the functioning of the adequacy decision on the EU-US Data Privacy Framework.

Transfers to third countries are also permitted where appropriate safeguards have been provided by the controller or processor and on condition that enforceable data subject rights and effective legal remedies for the data subject are available. The list of appropriate safeguards includes among others binding corporate rules and standard contractual clauses. The EU-US Privacy Shield Framework does not constitute an appropriate safeguard for transferring personal data to the USA since the European Commission Decision 2016/1250 (which was the legal basis for the EU-US Privacy Shield) has been invalidated by the European Court of Justice on 16 July 2020 (Case C-311/18, Schrems II). The GDPR has removed the need which existed in some Member States under the previous law to notify and in some cases seek prior approval of standard contractual clauses from supervisory authorities.

The GDPR also includes a list of context specific derogations, permitting transfers to third countries where:

Explicit informed consent has been obtained
The transfer is necessary for the performance of a contract or the implementation of pre-contractual measures
The transfer is necessary for the conclusion or performance of a contract concluded in the interests of the data subject between the controller and another natural or legal person
The transfer is necessary for important reasons of public interest
The transfer is necessary for the establishment, exercise or defense of legal claims
The transfer is necessary in order to protect the vital interests of the data subject where consent cannot be obtained
The transfer is made from a register which according to EU or Member State law is intended to provide information to the public, subject to certain conditions

There is also a very limited derogation to transfer where no other mechanism is available and the transfer is necessary for the purposes of compelling legitimate interests of the controller which are not overridden by the interests and rights of the data subject. Notification to the supervisory authority and the data subject is required if relying on this derogation.

Transfers demanded by courts, tribunals or administrative authorities of countries outside the EU (Article 48) are only recognized or enforceable (within the EU) where they are based on an international agreement such as a mutual legal assistance treaty in force between the requesting third country and the EU or Member State. A transfer in response to such requests where there is no other legal basis for transfer will infringe the GDPR.

Portugal regulation

Transfers to non-EU/EEA countries or international organizations follow GDPR rules. In respect of transfers of personal data to third countries or international organizations, where the processing is necessary for compliance with a legal obligation and where it is carried out by public entities in the exercise of authority powers, said transfers shall be considered as in the public interest.

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Security

Security in Portugal

EU regulation

The GDPR is not prescriptive about specific technical standards or measures. Rather, the GDPR adopts a proportionate, context-specific approach to security. Article 32 states that controllers and processors shall implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk of the processing. In so doing, they must take account of the state of the art, the costs of implementation, and the nature, scope, context and purposes of processing. A 'one size fits all' approach is therefore the antithesis of this requirement.

However the GDPR does require controllers and processors to consider the following when assessing what might constitute adequate security:

the pseudonymisation and encryption of personal data;
the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident; and
a process for regularly testing, assessing and evaluating the effectiveness of technical and organisational measures for ensuring the security of the processing.

Portugal regulation

The security measures shall follow GDPR provisions. Law no 58/2019 of 8 August also provides that health databases or centralised registers based on single platforms should meet the security and integrity requirements provided for by the GDPR.

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Breach notification

Breach notification in Portugal

EU regulation

The GDPR contains a general requirement for a personal data breach to be notified by the controller to its supervisory authority, and for more serious breaches to also be notified to affected data subjects. A personal data breach is a wide concept, defined as any "breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed" (Article 4).

The controller must notify a breach to the supervisory authority without undue delay, and where feasible, not later than 72 hours after having become aware of it, unless the controller determines that the breach is unlikely to result in a risk to the rights and freedoms of natural persons. If the notification to the supervisory authority is not executed within 72 hours, it shall be accompanied by the reasons for the delay.When the personal data breach is likely to result in a high risk to natural persons, the controller is also required to notify the affected data subjects without undue delay (Article 34).

Where the breach occurs at the level of the processor, it is required to notify the controller without undue delay upon becoming aware of the breach (Article 33(2)).

The notification to the supervisory authority must include where possible the categories and approximate numbers of individuals and records concerned, the name of the organization’s data protection officer or other contact, the likely consequences of the breach and the measures taken to mitigate harm (Article 33(3)).

Controllers are also required to keep a record of all data breaches (Article 33(5)) (whether or not notified to the supervisory authority) and permit audits of the record by the supervisory authority.

Portugal regulation

Personal data breach notifications are required in the circumstances provided in Article 33 GDPR. The Portuguese supervisory authority (CNPD) set out the procedure for a personal data breach notification. A specific form on the supervisory authority's website should be completed and submitted to notify data breaches (the form is available here). The supervisory authority makes also available a form which allows a previously submitted notification to be amended (the form is available here).

Also Law 41/2004, of 18 August (as amended) establishes that companies that provide electronic communications services accessible to the public shall, without undue delay, notify the Data Protection Authority (CNPD) of a personal data breach. When the personal data breach may affect negatively the subscriber’s or user’s personal data, companies providing electronic communications services to the public should also, without undue delay, notify the breach to the subscriber or user so that they can take the necessary precautions.

For these purposes, a negative effect on personal data exists when the breach may result namely in theft or identity fraud, physical harm, significant humiliation or damage to reputation.

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Enforcement

Enforcement in Portugal

EU regulation

Fines

The GDPR empowers supervisory authorities to impose fines of up to 4% of annual worldwide turnover, or EUR 20 million (whichever is higher).

It is the intention of the European Commission that fines should, where appropriate, be imposed by reference to the revenue of an economic undertaking rather than the revenues of the relevant controller or processor. Recital 150 of the GDPR states that 'undertaking' should be understood in accordance with Articles 101 and 102 of the Treaty on the Functioning of the European Union, which prohibit anti-competitive agreements between undertakings and abuse of a dominant position. Unhelpfully, the Treaty does not define ‘undertaking’ and the extensive case-law is not entirely straightforward, with decisions often turning on the specific facts of each case. However, in many competition cases, group companies have been regarded as part of the same undertaking. The assessment will turn on the facts of each case, and the first test cases under the GDPR will need to be scrutinized carefully to understand the interpretation of ‘undertaking’. Under EU competition law case-law, there is also precedent for regulators to impose joint and several liability on parent companies for fines imposed on those subsidiaries in some circumstances (broadly where there is participation or control), so-called "look through" liability. Again, it remains to be seen whether there will be a direct read-across of this principle into GDPR enforcement.

Fines are split into two broad categories.
The highest fines (Article 83(5)) of up to EUR 20 million or, in the case of an undertaking, up to 4% of total worldwide turnover of the preceding year, whichever is higher, apply to infringement of:

The basic principles for processing including conditions for consent
Data subjects’ rights
International transfer restrictions
Any obligations imposed by Member State law for special cases such as processing employee data
Certain orders of a supervisory authority

The lower category of fines (Article 83(4)) of up to EUR 10 million or, in the case of an undertaking, up to 2% of total worldwide turnover of the preceding year, whichever is the higher, apply to infringement of:

Obligations of controllers and processors, including security and data breach notification obligations
Obligations of certification bodies
Obligations of a monitoring body

Supervisory authorities are not required to impose fines but must ensure in each case that the sanctions imposed are effective, proportionate and dissuasive (Article 83(1)).

Fines can be imposed in combination with other sanctions.

Investigative and corrective powers

Supervisory authorities also enjoy wide investigative and corrective powers (Article 58) including the power to undertake on-site data protection audits and the power to issue public warnings, reprimands and orders to carry out specific remediation activities.

Right to claim compensation

The GDPR makes specific provision for individuals to bring private claims against controllers and processors:

Any person who has suffered "material or non-material damage" as a result of a breach of the GDPR has the right to receive compensation (Article 82(1)) from the controller or processor. The inclusion of “non-material” damage means that individuals will be able to claim compensation for distress even where they are not able to prove financial loss.
Data subjects have the right to mandate a consumer protection body to exercise rights and bring claims on their behalf (Article 80).

Individuals also enjoy the right to lodge a complaint with a supervisory authority (Article 77).

All natural and legal persons, including individuals, controllers and processors, have the right to an effective judicial remedy against a decision of a supervisory authority concerning them or for failing to make a decision (Article 78).

Data subjects enjoy the right to an effective legal remedy against a controller or processor (Article 79).

Portugal regulation

CNPD is the supervisory authority responsible for the enforcement of personal data protection laws and regulations in Portugal. Failure to comply with applicable data protection and privacy legal requirements may result in criminal, civil and administrative liability. Law no 58/2019 of 8 August contains provisions related with civil administrative and criminal liability :

(a) The use of personal data in a manner that is incompatible with the purposes of collection, unauthorized access, or deviation of personal data; the vitiation or erasure of personal data; the insertion of false data, the violation of the duty of secrecy and disobedience, constitute crimes punishable by a prison sentence of up to four years or a fine of up to 480 days. In general terms, legal persons and similar entities have criminal liability.

(b) Any person who has suffered damages due to the unlawful processing of personal data or any other act that violates the provisions of the GDPR or of the national law on personal data protection, has the right to compensation from the data controller or the processor for the damage suffered.

From EUR 5,000 to EUR 20,000,000 or 4% of the total worldwide annual turnover, whichever is higher, in the cases of large companies
From EUR 2,000 to EUR 2,000,000 or 4% of the total worldwide annual turnover, whichever is higher, in the case of SMEs
From EUR 1,000 to EUR 500,000, in the case of natural persons

Serious administrative offences shall be punishable with a fine:

From EUR 2,500 to EUR 10,000,000 or 2% of the total worldwide annual turnover, whichever is higher, in the cases of large companies
From EUR 1,000 to EUR 1,000,000 or 2% of the total worldwide annual turnover, whichever is higher, in the cases of SMEs
From EUR 500 to EUR 250,000, in the case of natural persons

However, that local supervisory authority issued the Decision 494/2019 deciding not to apply certain provisions of Law no 58/2019 of 8 aAugust, notably the ones related with the sanctions applicable to the administrative offenses as were considered in contradiction with GDPR. As so, local supervisory authority, will apply the sanctions described in GDPR.

Electronic marketing

Electronic marketing in Portugal

EU regulation

The GDPR will apply to most electronic marketing activities, as these will involve some use of personal data (eg, an email address which includes the recipient's name). The most plausible legal bases for electronic marketing will be consent, or the legitimate interests of the controller (which is expressly referenced as an appropriate basis by Recital 47). Where consent is relied upon, the strict standards for consent under the GDPR are to be noted, and marketing consent forms will invariably need to incorporate clearly worded opt-in mechanisms (such as the ticking of an unticked consent box, or the signing of a statement, and not merely the acceptance of terms and conditions, or consent implied from conduct, such as visiting a website).

Data subjects have an unconditional right to object to (and therefore prevent) any form of direct marketing (including electronic marketing) at any time (Article 21(3)).

Specific rules on electronic marketing (including circumstances in which consent must be obtained) are to be found in Directive 2002/58/EC (ePrivacy Directive), as transposed into the local laws of each Member State. The ePrivacy Directive is to be replaced by a Regulation. In February 2021, the Council of the European Union agreed on a draft Regulation, opening the trilogue phase. It is uncertain how long this phase will last and the ePrivacy Regulation is not expected to enter into force before 2023, therefore it will not be applicable until at least 2025. In the meantime, GDPR Article 94 makes it clear that references to the repealed Directive 95/46/EC will be replaced with references to the GDPR. As such, references to the Directive 95/46/EC standard for consent in the ePrivacy Directive will be replaced with the GDPR standard for consent.

Portugal regulation

As established under Law 41/2004, of 18 August (as amended), sending unrequested communications for direct marketing purposes to natural persons is subject to express prior consent of the subscriber or user (that is, the opt-in rule applies). This includes use of automated calling and communications that do not rely on human intervention automatic call devices, fax or electronic mail, including SMS, EMS, MMS and other similar applications.

As regards direct marketing communications to legal persons, these are allowed insofar as opt-out is offered. Legal persons may refuse future communications and request registration in the non-subscribers list.

This does not prevent the supplier that has obtained its clients’ data and contacts in connection with the sale of a product or service to use such data for direct marketing of its own products or services or products or services similar to the ones provided.

Nevertheless, the supplier shall ensure that these clients are given the opportunity to object to the use of such data, free of charge, clearly and explicitly, and in an easy manner, at the time of the respective collection, and on each message (when the client did not opt-out initially upon collection of the data).

Moreover, sending electronic mail for direct marketing purposes via email where the identity of the sender is disguised or concealed, as well as where there is no valid means of contact to send a request to stop these communications or encouraging recipients to visit websites that violate these rules is strictly forbidden.

Online privacy

Online privacy in Portugal

Cookie compliance

As determined by Law 41/2004, of 18 August, storage of data and the possibility of accessing data stored in a subscriber or user terminal is only allowed if the subscriber or user has provided prior consent. Such consent must be based on clear and comprehensive information.

This does not prevent technical storage or access for the sole purpose transmitting communications over an electronic communication network, if strictly necessary for the provision of a service expressly requested by the subscriber or user.

Traffic Data

Traffic data must be erased or anonymized when no longer needed for the transmission of communications. Processing of traffic data requires prior express consent and the user or subscriber shall be given the possibility to remove it at any time. Such processing may only be carried out to the extent and for the time strictly necessary for the sale of electronic communications services or the provision of other value-added services.

Processing of traffic data is admissible when required for billing and payment and only until the end of the period during which the bill may lawfully be challenged or payment pursued.

Complete and accurate information on the type of data being processed must be provided, as well as the processing purposes and duration and the possibility of disclosure to third parties for the provision of value added services. Processing should be limited to workers or employees in charge of billing or traffic management, customer inquiries, fraud detection, sale of electronic communications services accessible to the public, or the provision of value added services, as well as to the strictly necessary information for the purposes of carrying out such activities.

Location Data

Processing of location data is allowed only if such data is anonymized or to the extent and for the time necessary for the provision of value added services, provided that prior express consent was obtained. Prior information to the data subjects must also be provided.

Companies must ensure there is an option to withdraw consent at any time, or to temporarily refuse the processing of such data for each connection to the network or for each transmission of a communication, in a simple manner and free of charge.

Non-compliance with these opt-in rules is considered an administrative offence, punishable with fines ranging from EUR 5,000 to EUR 5,000,000.

Related resources

Key contacts

Data protection lawyers in Portugal

João Costa Quinta

Partner

DLA Piper

Lisbon

Email Full bio

Margarida Leitão Nogueira

Partner

DLA Piper

Lisbon

Email Full bio

EU regulation

Each controller or processor is required to appoint a data protection officer if it satisfies one or more of the following tests:

It is a public authority
Its core activities consist of processing operations which, by virtue of their nature, scope or purposes, require regular and systemic monitoring of data subjects on a large scale
Its core activities consist of processing sensitive personal data on a large scale

DPOs must have expert knowledge (Article 37(5)) of data protection law and practices, though it is possible to outsource the DPO role to a service provider (Article 37(6)).

The specific tasks of the DPO, set out in GDPR, include (Article 39):

To inform and advise on compliance with GDPR and other Union and Member State data protection laws
To monitor compliance with the law and with the internal policies of the organization including assigning responsibilities, awareness raising and training staff
To advise and monitor data protection impact assessments where requested
To cooperate and act as point of contact with the supervisory authority

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Data Protection in Portugal

Data protection officers in Portugal

EU regulation

Portugal regulation

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